Executor’s Checklist:

(Suggested step-by-step guide when preparing for a Multi-Vehicle Appraisal)

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1. Documentation

Before the appraiser arrives and if time permits, gather all "paper trails" that contribute to the vehicle's provenance and value:

    Titles & Registrations: Ensure the names on the titles are clear and any liens have been released.

    Maintenance Records: A well-documented service history—especially for vintage or "survivor" cars—can significantly increase market value.

    Restoration Logs: Photos, receipts, and lists of original vs. aftermarket parts used during any restoration work.

    Previous Appraisals: Older reports provide a baseline for how the asset has appreciated or been maintained over time.

2. Vehicle Access & Presentation

The physical condition of the vehicle at the time of inspection is a major factor in the final USPAP-compliant report:

    Cleanliness: When practicable, Vehicles should be clean (but not necessarily over-detailed) so the appraiser can accurately assess paint quality and body integrity.

    Storage Environment: Note if the vehicles have been climate-controlled or stored in specialized facilities, as this preserves rubber, leather, and seals.

    Keys and Fobs: Have all sets of keys, including "valet" keys or original metal keys for classic models, readily available.

3. Historical Significance & "Provenance"

In estate management, the "story" of a car often adds "intangible value" that standard Blue Books miss:

    Ownership History: Was the vehicle owned by a notable figure?

    Awards & Recognition: Gather any plaques, trophies, or ribbons from car shows (e.g., Concours d'Elegance).

    Original Literature: Include original owner’s manuals, window stickers, and factory tool kits.

4. Logistics for the Estate

    Insurance Coverage: Confirm that the estate's umbrella policy or a specialized collector policy is active during the appraisal process.

    Inventory List: For estates with multiple units, create a master list including the VIN (Vehicle Identification Number), Year, Make, and Model for each asset to track the appraisal status of each.